Privacy policy

Effective 8 November 2026

Flow Media Solutions Pty Ltd operates Company Brain, the Workflow Intelligence company-knowledge service. This policy describes how we handle information when you sign in and use a company workspace. Contact jai@flowautobody.com.au with privacy questions.

Information the service handles

• Sign-in information, including your identity provider's account identifier, name and email address, and your company memberships and permissions.
• Workspace information submitted by authorised users and integrations, including knowledge, messages, decisions and memory records.
• Connection approvals, session information, and security and activity records used to operate the service and investigate problems.

Google sign-in

Google sign-in requests the openid, email and profile scopes to identify your account and match your company membership. The sign-in connection does not request access to Gmail, Google Drive, contacts or calendars. Your Google password is entered with Google, not Company Brain.

How information is used and shared

Information is used to authenticate users, enforce company permissions, deliver workspace features, maintain security and provide support. Workspace content is available to members and connected apps according to the permissions and approvals that apply to it. Only connect an app when you understand the information it can access.

Hosting and identity providers process information needed to deliver their services. An AI app you connect handles the information it receives under its own terms and privacy policy. Information may also be disclosed when required by law.

Storage, cookies and overseas processing

Company Brain is hosted on Amazon Web Services in the Sydney region. Identity providers and connected apps may process information outside Australia, including in the United States. Their processing locations depend on the provider and your account settings.

The web service uses cookies for sign-in, sessions and security. Blocking these cookies can prevent sign-in. Workspace access controls and security checks limit access to information.

Retention and your choices

Retention depends on the record type, workspace settings and operational or legal requirements. Signing out or revoking an app connection ends that access but does not itself delete stored workspace information. Contact your company administrator or jai@flowautobody.com.au to request access, correction or deletion of your information, or to ask about retention. We may need to verify your identity and authority before handling a request.

Privacy concerns

Send a description of your concern to jai@flowautobody.com.au so it can be reviewed. If it remains unresolved, you can contact the Office of the Australian Information Commissioner. This page will show a revised effective date when the policy changes.